Dean, Counseling and Special Programs
Ohlone College
Ideal Candidate Statement: The ideal candidate will be a knowledgeable and enthusiastic community college leader with a commitment to equity, access and student success. The candidate must have demonstrable ability to plan and coordinate counseling and other student services to meet the needs of students, whether on-line, in-person or at offsite locations.
The successful candidate will have a strong background and knowledge of educational policies and all applicable laws and regulations such as, but not limited to, California Education Code Title 5 Regulations and District Board Policies. The candidate must have the ability to lead faculty and staff to achieve the institution’s goals and objectives included in the Student Equity and Achievement, Strategic and the Educational Master Plan.
The candidate must embrace the principles of diversity, equity, inclusion and have the ability to foster collaboration between the Student Services and Academic Affairs divisions. More importantly, the candidate must be committed to the values of the College and lead with integrity.
Job Description Summary:
Under administrative direction, the position is responsible for administrating the operations of the District's counseling department, disabled student services, EOP&S program, Office of the Ombudsperson, the transfer center, orientation services, student recruitment, and student success initiatives. The position approves all personnel actions for all areas under responsibility, approves the use of budgetary funds, and ensures that the goals and objectives of the executive are implement in the areas under supervision.
Essential Duties:
I. Directs the implementation of departmental policy changes, policy modifications, the development of new curriculum, changes to curriculum, special assignments, action plans, and institutional effective plans to obtain short-and long-term objectives for all areas under responsibility;
2. Ensures that all programs under responsibility, instructional activities, policies and procedures are in compliance with state/federal/local regulations and collective bargaining agreements;
3. Determines how to approach the day to day operations of the transfer center;
4. Authorizes departmental personnel actions;
5. Approves of student success in reach strategies to provide support services for students;
6. Approves outreach and orientation initiatives, workshops, and events;
7. Approves the use of financial resources for all departments and areas under responsibility;
8. Ensures that required assessments are completed for all departments under responsibility:
9. Participates in the District’s recruitment process to hire full time and part time staff; recommends the hire of full-time certificated staff to the student services executive;
I 0. Analyzes employee performance to develop performance evaluations and address performance issues for faculty, classified staff, and administrators under responsibility;
I I. Apportions work amongst subordinate administrators, certificated staff, classified staff, and unclassified staff
12. Engages in employee discipline:
13. Approves paid time off for all employees under supervision;
14. Directs the preparation of various federal, state, county, and District reports to ensure compliance with regulatory report deadlines:
15. Ensures that grant guidelines and outcomes are being met;
16. Demonstrate cultural sensitivity while engaging with a diverse academic, socioeconomic, cultural and ethnic backgrounds of faculty, staff, and students with physical and learning disabilities;
17. Performs other duties as assigned.
Knowledge, Skills, and Abilities:
1. Accrediting Commission for Community and Junior Colleges (ACCJC) Standards;
2. California Community College (CCC) Chancellor Office guidelines;
3. State regulations governing the employment of faculty and academic practices;
4. Federal regulations governing Title IX;
5. State and Federal regulation regarding mandated reporting;
6. District policies governing areas under responsibility;
7. Collective bargaining agreements;
8. Student learning outcome assessments (SLOs) and program review assessments;
9. Data gathering software;
10. Enterprise Resource Planning (ERP) Software;
11. General office software and equipment.
1. Apply knowledge of ACCJC Standards to develop accreditation reports and ensure that all programs under responsibility comply with such standards;
2. Ensure departmental programs, curriculum, are in compliance with CCC Chancellor Office standards and guidelines;
3. Apply knowledge of state regulations District policies, and collective bargaining agreements, to ensure the supervision of employees, class schedules, faculty assignments, approve personnel actions, and budgets are in compliance;
4. Use knowledge of state and federal regulations regarding mandated reporting to organize the gathering of information and data in a timely manner to produce mandated reports;
5. Apply knowledge of SLOs and Program Reviews to ensure that such assessments are completed in an accurate, timely manner and that such assessments are used to develop/assess short/long term departmental goals and grant outcomes;
6. Use enterprise resource systems to view and approve budgetary requests and employee information;
7. Use data gathering software to run reports;
8. Use general office software and equipment to develop reports, aggregate data, and communicate with District staff and students.
1. Maintain up to date on any changes to state/federal/local regulations to govern the area under responsibility;
2. Effectively hire, appraise, discipline, and dismiss subordinate employees;
3. Sets the standard and level of service for the areas under responsibility;
4. Effectively follow provisions of collective bargaining agreements, state regulations, and District policies as it pertains to the management of subordinate employees and departmental operations;
5. Represent the department/District in college, regional, and state meetings;
6. Maintain current on any developments impacting areas under responsibility;
7. Ensure that the all departmental operations exhibit sensitivity and an understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, District staff, and departmental visitors;
8. Apportions work equitably among subordinate staff members;
9. Communicate effectively, orally and in writing;
10. Develop and maintain effective working relationships with District staff, students, and departmental visitors
Education and Experience: MINIMUM QUALIFICATIONS
A master’s degree (in any discipline), and ( l) one year of formal training, internship, or leadership experience reasonably related to the administrative assignment.
Preferred Qualifications:
Salary Range:
Management Annual Salary Range # 229
Posting Number:
Close Date:
Foreign Transcripts:
Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.
Benefits Statement:
Ohlone offers a competitive benefits package. Employee pays for health benefits from salary.
Below is a list of some of our offerings:
1. Medical, dental, vision, life insurance, EAP and LTD
2. Membership in Public Employees’ Retirement System Candidates hired on or after January 1, 2013 are subject to restrictions imposed by PEPRA)
3. Contribution to O.A.S.D.I. (Social Security)
4. Paid vacation
5. Paid sick leave
6. Paid holidays and district-paid floating personal days
7. Longevity pay step increase based on your years of service
8. IRS Section 125 Flexible Medical Spending Plan
9. 457(b) Deferred Compensation Plan (employee contributes)
10. 403(b) Tax Shelter Annuity Plan (employee contributes)
*Benefits will be prorated for positions less than 100%
Immigration Reform & Control Act of 1986:
Applicants selected for positions will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.”
District Statement:
A multi-campus single community college district, Ohlone College is located in the southern portion of the San Francisco Bay in California; serving 12,000 students per year. The District has a main campus in the City of Fremont and a newly constructed campus in the City of Newark. Ohlone College is an ethnically diverse institution that promotes innovation and continuous improvement in departments and divisions. The College is named for the native population living in the area when Mission San Jose was founded. The Fremont campus is located just south of the historical Mission. The Newark Campus is located near Interstate 880 and emphasizes programs in health, environment, and technology.
EEO Statement Summary:
The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants.
If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088.
Conditions of Employment:
Offers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit official transcripts, proof of freedom from tuberculosis and proof of vaccination from COVID-19. In addition, you will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.” Pre-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance. Employees must be California residents on their date of hire and for the duration of their employment with Ohlone Community College District.
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