Administration & Operations Coordinator
The Paulist Center seeks a dedicated Administration & Operations Coordinator to support the administrative and operational functions of the Center. This is a temporary full time position from Sept 1, 2025 to June 30, 2026 although the position could be extended.
The ideal candidate will be detail-oriented, organized, and possess excellent communication skills to support day-to-day operations and special events. This full-time position requires someone who can manage multiple priorities while maintaining a welcoming presence for Center members and visitors. The Administration & Operations Coordinator will work closely with clergy, staff, and volunteers to ensure the smooth functioning of Center activities.
The candidate is required to have a car and valid driver’s license and be able to lift at least 20 pounds to manage shopping for food and supplies for events. The role is 40 hours/week including 9a-5p on Sundays, 1-9p on Tuesday, Wednesday, and Thursday and other hours to be determined based on personal preference and needs of the Paulist Center. This is an in-person job at 5 Park Street in downtown Boston with a possibility for occasional remote work hours.
Duties and Responsibilities:
Operational Support
- Support the staff with operational needs related to events and ministry work including
- Support the Pastoral Minister of Liturgy & Music organizing materials for major events like the Christmas Concert, seasonal rehearsals, sacraments, and assisting with the music library/licensing reporting
- Support the Pastoral Minister of Family Religious Education and Social Justice with organizing materials and setting up for major events for family religious education, Family Socials, and Intergenerational Events
- Coordinate scheduling and communications for sacramental events with families and individuals
- Ensure up-to-date collection and renewal of Criminal Offender Record Information (CORI) checks for staff and volunteers (annually)
- Facilitate Virtus trainings for Center volunteers and staff (2x/year) and manage database of trained community members
Communications and Technology
- Working with website manager, maintain and update information on the Paulist Center website, including communications about the current pastoral planning process.
- Oversee IT systems and troubleshoot basic technology issues for staff
- Support the Administrator and building committee in managing IT system changes
- Manage Center social media accounts and digital communications in collaboration with Pastoral Staff
Facilities
- Support property maintenance schedules and vendor access in collaboration with the Administrator and the Building Manager
- Maintain inventory of supplies and equipment in collaboration with the Building Manager and Pastoral Minister of Liturgy & Music
- Ensure facilities are prepared for regular services and special events
Other
- Serve as a welcoming first point of contact for Center inquiries with a special focus on new member welcome
- Assist with special projects and events as needed including the annual fundraiser in the spring
- Other duties as assigned by Center leadership
Requirements
- Associate’s degree in Business Administration, Communications, or related field; equivalent combination of education and experience will be strongly considered. Bachelor’s Degree preferred.
- Minimum 3 years of experience in administrative or operations management, preferably in a non-profit or religious organization setting
- Proficiency with Microsoft Office suite, Google Drive, database software, and social media sites
- Strong organizational skills with the ability to manage multiple priorities while maintaining attention to detail
- Excellent communication skills and professional demeanor with the ability to interact respectfully with clergy, staff, Center members, and vendors
Details
This position is primarily onsite at the Paulist Center in Boston. This is an hourly non-exempt position with salary range of $60,000-$65,000 annually. This position reports to the Administrator.
To apply, please send resume and cover letter to Deborah Heimel at deborah@paulistcenter.org.
